You’ve booked your corporate headshot session. Great move!
Now the only thing standing between you and scroll-stopping, professional team photos is…
your team actually remembering it’s happening.
Spoiler: they often don’t.
Even the most organised workplaces forget to actually tell their staff it’s photo day!
I’ve heard it all before:
“Wait, that’s today?!”
“Nobody told me!”
“I would’ve done my hair if I knew!”
And yes — it’s usually the women who are most annoyed they didn’t get a heads-up. They want to feel polished, confident, and ready. So if you want your team to look and feel their best, here’s how to prep like a pro.
1. Remind them. Then remind them again.
Don’t just casually mention it two weeks before and expect everyone to remember.
Send out reminders:
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A week before
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A couple of days before
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The day before (this one’s crucial)
📌 Subject line idea: “📸 HEADSHOT DAY TOMORROW – Be Ready!”
You could even stick a poster in the kitchen or ping the group chat — whatever works best in your workplace.
2. Be clear on what to expect
Let your team know:
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Where the shoot’s happening (e.g. in the boardroom, or reception)
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When they need to be there
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What to wear (no mad patterns or slogan tees — solid colours work best)
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Whether it’s just headshots or group/team photos too
It takes the mystery (and panic) out of the day.
3. Give them time to feel confident
Let’s be honest — no one likes being caught off guard on photo day.
Let your team know it’s okay to:
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Get their hair done
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Wear makeup if they want
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Bring a second outfit
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Ask questions
Little things like this make a big difference to confidence.
4. Create a simple time slot schedule
For bigger teams, I recommend scheduling 5–10 minute slots per person.
It keeps the day flowing smoothly and stops everyone piling into the same room all at once. If you want help planning the shoot, just say the word — I’m more than happy to help organise it with you.
5. Use the shoot to build your brand
This isn’t just about looking good.
High-quality, consistent imagery shows potential clients that:
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You care about your team
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You’re professional (but still human)
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Your company is worth investing in
Whether you’re based in Chesterfield, Sheffield, Derbyshire, or beyond, I’ll help create a relaxed, professional experience that leaves everyone feeling good about how they look.
📍 Corporate Photography for Chesterfield, Sheffield & Beyond
If you’re ready to update your team’s photos and make your business look as good as it actually is — I’m here for it.
Whether you need headshots, team culture shots, or behind-the-scenes content, I’ll create professional images that reflect your business in the best light possible (and I promise we’ll have fun doing it).
📸 Enquire about a corporate shoot
🎯 Or read:
👉 The Different Types of Headshots – And How to Choose the Best One for Your Business
👉 Headshots That Don’t Suck: Why Every Business (Big or Small) Needs Professional Photos
